Written by By Stephanie Diana Eubank
So, it is common in both remote and in-person modalities that there are a lot of meetings that are just unnecessary. We have all dealt with this issue at one point or another. You may be dealing with this now. However, this need for constant needless meetings is a carry-on from in in-person-only-only modality.
Constant meetings that could or should be meetings are bygone concepts often used within in-person work to help people who have no quantifiable way to justify their employment to be seen. However, in the age of remote and hybrid work, there are easier ways to quantify your necessity in an organization. Such as:
- Organizing Zoom meetings with leadership on quick status updates on your projects.
- Make time with your manager to discuss contributions and where you can develop skills or find additional challenges to help you stand out.
- Make time with team members to have a group Zoom lunch to socialize and see where there are opportunities for collaboration.
- Keep logs of your work and projects and share them regularly with leadership to show your work, as some software systems that track work only track how many files you open per day instead of how many times you must open them per day. In project management, this sort of quantified tracking is important for CYOB (COVER YOUR OWN BUM) but can help show your skills.
This brings us back to the constant meetings that, in all honesty, could just be a well-detailed email. Or shorter meetings were broken up into multiple days just to show support on projects. The old-school methods of morning stand-up meetings can be broken down a bit more, so people have more room to get actual work done. That way, employees don’t feel like it’s Oprah giving away. These tips are as follows:
- Make a clear agenda and allow people who are not pivotal to miss the meeting if they must.
- Limit how many are held in a month and how long for all-hands meetings. These boundaries give more room to get actual work done.
- Make pre-recorded videos of detailed emails to help those who learn auditorily and not visually. But be sure to make room for questions.
- Give meetings with leadership so that if a company is keeping a ladder method of leadership instead of a flat one, this helps give leaders room to lead. If you are doing flat leadership or shared leadership meetings with each team, it is better so items that don’t apply to one group are not slowing down another.
These are great ways leaders and followers can address communication and meetings to keep flowing productively without stressing from meetings. If you enjoyed this content, like and subscribe. Also, if you are interested in consulting services, please reach out through my social media. Remember, the remote is here to stay.
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Dr. Stephanie Diana Eubank DBA Remote Team Research (AKA Dr. Bear) 